Operations

mistakes

Are You a Mistakes Repeat Offender?

Leave a Comment / Culture, Featured, Must Read Blogs, Operations, Small Business / By / / , , , , , , , , ,

Everyone makes mistakes – we are human after all.  But, are you a repeat offender?  Do you even recognize you’ve made a mistake?  Are you constantly doing damage control?

Deep breath – you aren’t alone.

Here are some tips and guidelines to help you reduce the number of mistakes you are making, what to do when you make them, and how to prevent them from happing again.

  1. OWN YOUR MISTAKES. The worst thing you can do after making a mistake is not owning it. No one is perfect, people inherently know that although let’s be honest we often expect it. So when you make a mistake don’t try to cover it up, acknowledge it, apologize for it, and skip the part where you make excuses or try to blame it on someone else. When you aren’t an “oops owner” it shows you can’t take accountability for your actions, and it just makes things awkward for everyone involved. Be a LEADER and OWN it!
  2. FIND OUT THE ROOT CAUSE. If you work in manufacturing, root cause analysis is a term you probably hear all the time, but it can apply to anyone and any industry. Root cause analysis is finding out WHY the mistake happened in the first place so you can prevent it from happening again. Was it caused by operator/human error, a bad process or procedure, poor communication, etc.? If you don’t know what caused the mistake, then how can you make sure it won’t happen again?
  3. CREATE NEW POLICIES OR PROCEDURES. If you’ve determined that the error is due to poor or incomplete policies or procedures, then it’s time to do some updating. Whether you need to create a new process or update the ones you already have in place, it’s important to document any change that needs to be made.
  4. You’d be surprised how many times there are mistakes or issues because of poor communication. Once you’ve handled the above 3 steps, it’s important to communicate to everyone what the issue was and how it’s going to be fixed. It shows your employees, board members, clients, etc. that you care about preventing the same mistakes from happening again.

If you make a mistake, don’t freak out. Take a deep breath and figure out if you need to take any immediate steps to fix any urgent issues or fall out. Always make sure you acknowledge you made a mistake and that you will do your best to fix it. If it requires getting others involved, don’t be embarrassed – they are human too – and can often have an outsider’s perspective on why it happened or how to avoid it happening again!

The end goal – one and done and no repeat offenders.

Are You a Mistakes Repeat Offender? Read More »

handbook

Is Your Employee Handbook Collecting Dust?

Leave a Comment / Culture, Operations, Small Business / By / / , , , , , , ,

Unless you are a new company who just penned your employee handbook, odds are that yours hasn’t been updated in quite some time – at least not a major overhaul. The way we work and what our employees come to expect from a workplace have changed a lot over the past couple of years. Of course, 2020 has been the year of unpredictability, but even before all the craziness, how any team works is ever evolving.

Today’s employees can’t embrace the 9-5 workday like they did in the past. Why? Work life balance has become difficult to maintain and nearly impossible to separate the two. Gone are the days where it’s common for 1 parent to stay home and manage the kids and household. So what does this all have to do with updating your Employee Handbook – EVERYTHING! Employees need flexibility now more than ever.

Rigid rules where an employee is penalized for taking a personal day last minute to handle an emergency or leave work early to catch a kid’s soccer game are a thing of the past. Employees are no longer prioritizing jobs over family. Life is short and no one will ever say on their death bed that they wished they stayed to finish their month-end report instead of watching little Joey score the game winning goal. Adapting now to the new way of working will help you keep dedicated and exceptional employees.

Consider adding these to your handbook if you haven’t already:

Flex time: As long as your employee gets their work done, does it matter when they do it? If they need an afternoon off and can get their work done later that night or by working a few extra hours early in the morning, why not let them. Unless it needs to be done at a specific time, allow your employees some flexibility in their hours.

Summer hours: Trust me, at 2 pm on a hot, sunny Friday afternoon, no one is getting much work done. They are already daydreaming about what they are doing after work, this weekend, etc. Consider letting employees take Friday afternoons off between Memorial Day and Labor Day by cutting their lunches short or coming in a half hour early each day.

Working remote: While this may have been forced on many people in 2020, many people are finding that their employees are happier and more productive. Why? No rush hour traffic, less stress with getting the kids ready and out the door, less worrying about things they need to do outside work – your morning 15 minute coffee break is now a great time to run the vacuum, fold a load of laundry, or check in on the kids. I think home offices are going to be trending for quite some time. And it saves the employer overhead costs too!

More vacation time: Did you know that employees who take more vacation time are actually happier more successful AND productive employees?  Not only should you be encouraging your employees to use every last minute of PTO time, but it might be time to take another look at your earned vacation time. One week is just not enough – especially if you need to work a full year before taking it.  PS – at The Red Barn we have a minimum 4 week vacation rule and there are zero issues with taking a mental health day when it’s needed.

In the long run, it costs a company far less money to keep good employees and make sure they are happy, than it does to keep turning over unhappy employees. Does your company have a cool perk – we’d love to hear what it is – send us an email at social@staging.redbarnconsultingllc.com.

Is Your Employee Handbook Collecting Dust? Read More »

The Power of your Net Promoter Score!

Leave a Comment / Market Reports, Operations, Sales, Small Business, Tips / By / / , , , , , , , , ,

For those who don’t know, Net Promoter Score ®, or NPS ®, measures your customer’s experience, how likely they are to refer people to you, and predicts business growth. You’ve probably even provided information for this business metric without even realizing it during a survey response.

How is the Net Promoter Score calculated?

The NPS is calculated by using the answer to one key question, answer by using a 0-10 scale: How likely is it that you would recommend [COMPANY NAME HERE] to a friend or colleague?

Answers include the following response options:

Promoters (score 9-10) are loyal enthusiasts who will keep buying and refer others, fueling growth.

Passives (score 7-8) are satisfied but unenthusiastic customers who are vulnerable to competitive offerings.

Detractors (score 0-6) are unhappy customers who can damage your brand and impede growth through negative word-of-mouth.

Subtracting the percentage of Detractors from the percentage of Promoters yields the Net Promoter Score, which can range from a low of -100 (if every customer is a Detractor) to a high of 100 (if every customer is a Promoter).

Why your Net Promoter Score Matters

Ultimately, you need to be aware of how your clients perceive your brand and products.  NPS data allows you to insight into the customer’s mind about their experience & journey with your company. If they aren’t a promoter, where can you improve, what went wrong, and why wouldn’t they recommend you to others? Your NPS is a prediction of your growth, so if your responses aren’t showing Promoters, then we have a problem!

How Can I use Net Promoter Score in my Business?

Net Promoter Score allows you to segment your customers by loyalty as well as identify unsatisfied or at-risk customers. It also allows you to benchmark against industry or competitor scores and uncover customer loyalty drivers. It is easy to complete with a fast one-question format and can be used to predict future trends.

Although the Net Promoter Score has gained huge popularity, there are some that criticize it. It can be seen to provide only a limited view of customer experience and the NPS question alone doesn’t provide any specific insights. This can be negated by adding open-ended follow questions or additional rating questions.

If you are part of our Red Barn Newsletter or a client, you’ve probably been sent a survey or two before and one of the questions we always ask is the Net Promoter Score question. However, we are firm believers in diving a little deeper and finding out why you answered the way you do. We always want to know what you like, if you find value, where we can improve – because if you don’t know the details, you can’t fix things and it can prevent you from getting a bad review on social media!

The Power of your Net Promoter Score! Read More »

feedback

How to Tell if You are Getting Sincere Feedback

Leave a Comment / Featured, Fun Stuff, Marketing, Must Read Blogs, Operations, Tips / By / / , , , , , , , ,

Asking for feedback is a pretty normal part of life, right? You ask for people’s opinions all the time: Do they like a new recipe you made, do they like this color paint for the living room, does this new shirt make you look fat?, etc. Do you always get the truth… maybe not? In fact, I recently saw this post on Facebook that said, let me know if you want to vent or you really want advice. It’s an honest question too because sometimes people just want validation and they really don’t want your opinion.

When it comes to getting sincere feedback at work, it can be even harder. Why? Well, to be honest, some people just don’t care to give you honest feedback. Some people don’t like confrontation, so they say great job regardless. There are others who are jealous and want you to fail, so they give you bad advice or won’t point out mistakes. Either way, it’s not sincere and it’s not helping.

People always telling you that you are doing a great job is nice to hear, but it’s really not effective and it’s completely unhelpful for growth and development.

In order to improve at anything in life, you need three things:

  • A clear goal
  • A genuine desire to achieve that goal
  • Feedback that indicates what they are doing well and what they are not doing well

Not only is sincere feedback hard to come by, but low-quality feedback is not useful, positive feedback is undervalued, and negative feedback delivered unskillfully can actually cause physical pain. When delivered thoughtfully, however, sincere feedback can provide you with actionable data needed to become more effective.

If you make strides towards receiving sincere feedback, try these steps:

Create a Safe Environment for Sharing.  You can do this by showing your peers that honesty doesn’t have repercussions. Be curious about them and ask them questions, show vulnerability, and let them know you want to learn. Acknowledge your weaknesses or mistakes – we are all human.

Be Skillful. Just asking for feedback rarely results in useful information. Try asking more specific questions like “Was I talking too fast”, “Do I talk over people or cut them off”, “You know Jason well, how can I better connect with him” – this helps people break down feedback into bite-size pieces.  

Ask for the Good and Bad. When you only hear the good or only the bad, you miss out on a lot of specific information that’s useful. If you just hear the bad, you won’t know the good things you do and risk making changes to those when you shouldn’t. If you just hear the good, you won’t know what bad stuff to fix – you need both for feedback to work. Also, just getting praise does not give you enough information to understand what you are doing effectively – “great job” doesn’t say the same thing as “Hey, your slides are kick-ass, but you should probably just slow down your presentation by 5 seconds”.

Be Receptive and Attentive. When getting feedback, focus on the person giving it so they know you are listening and value their opinion. Even if you disagree with some feedback, don’t challenge or debate them, or you may decrease the likelihood of that person offering you feedback in the future.

Say Thank You. Even if it wasn’t the most helpful information, always say thank you. The person giving you feedback likely spent a good amount of time considering your performance and how to thoughtfully discuss it with you.

Evaluate, Plan, and Act. Review all the data, consider what parts to work on, what parts to disregard and plan to fix what needs fixing. Pick one or two capabilities you want to improve, get really clear about what “improved” looks like, and then map out the action steps that you need to take. If you struggle with the action part – check out this blog.

People who are great leaders are great listeners and great learners. They are always looking for more information and ways to improve themselves. Getting and learning from feedback isn’t always easy, but it is necessary if you want to become better.

How to Tell if You are Getting Sincere Feedback Read More »

Three P's

The Three P’s – Policy, Process, Procedure

Leave a Comment / Entrepreneur, Operations, Small Business, Tips / By / / , , , , , , , , ,

The Three P’s are kind of a big deal here at Red Barn. However, many people don’t quite understand what the difference is between a Policy, a Process, and a Procedure. In fact, many people use the terms interchangeably, and often incorrectly. Regardless of how you use them, it’s important to know that they are a vital part of your Operations. How can you hold yourself and your team accountable if you don’t have everything outlined, documented, and available?

Everything we do at work is governed by the Three P’s. Having unclear, undefined P’s is not so bad if you are a solopreneur, but if you have employees, vendors or contractors, and clients – you need clearly defined and documented P’s for everyone to follow.

So what do the Three P’s stand for?

The policy is the Rules and Standards that your company adheres to.

The process is the What, Who, and When.

The procedure is How and Where.

The Policy

Policies are at the top level of the Operational System. They state the principles by which your business will operate. You should aim to have a written Policy for every one of your business operations.

The Policy defines the RULES within which everyone involved in the activity will operate. It can also define minimum STANDARDS to be delivered. An example of a policy may be that the time clock is required to be used to document working hours – no handwritten time slips will be accepted.

The Process

The Process sits one level down from the Policy. It outlines how the rules and standards set by the Policy will be achieved by listing the tasks to be done, who does them, and when they do them.

The Process is the WHAT, WHO, and WHEN. An example of this would be that all hourly employees (who) are required to use the time clock to document their working hours (what) by punching in and out at the start and end of their shift and lunch breaks (when). Managers (who) are responsible for checking the timeclock log (what) on a daily basis (when) for missed punches.

This isn’t where all the details live. It’s simply just the tasks involved in the process. The process should make sure it covers all the rules and standards defined by the Policy. Not every Process needs to have a Procedure. The Procedure is where the details live, so if you need more information outlined than listed in the Process, spend a little more time documenting the Procedure for each task.

The Procedure

Procedures support the Process by defining exactly how you want each task to be executed.  It lists the step by steps tasks to complete the process. It captures the HOW the task is done and WHERE to find the resources to do the task.

The level of detail to put into your Procedures depends on your level of comfort, who will be doing the task, and any requirements based on your company’s industry and certifications – like manufacturing and ISO certifications require very detailed procedures.

In our example of using the time clock, for the hourly employees, we would detail how to use the timeclock – do they swipe a card or enter a code, what buttons do they need to push to get their punches to register, what is the process if they miss a punch, are their rules on how early or late they can punch in without discipline, etc. You must also outline the tasks for the Managers – how do they check the log, what do they do if an employee is too early or late, how do they record a missed punch, etc. Who do they contact if there are issues with the timeclock?

A Procedure addresses a single task performed by a single person, so it should be relatively succinct, but complete enough that the person doing the task does not need to ask questions.

You will note that the Procedure is strictly the set of steps, and where to find the resources needed to complete the task. There’s no When and there’s no Who because that information is in the Process. The Procedure is designed to be picked up and carried out by anyone assigned to the task.

Spending time documenting your Three P’s will result in improved efficiency, less confusion, and mistakes, and allow you to delegate tasks or onboard new employees faster. Overall, better operations mean happier customers.

The Three P’s – Policy, Process, Procedure Read More »

The Power of Flexible Work Schedules

Leave a Comment / Culture, Entrepreneur, Featured, Fun Stuff, Operations, Small Business / By / / , , , , , ,

At the Red Barn, we have a standard 8-4 schedule, but we still consider it a flexible work schedule – meaning Jenn and I will typically log in to Skype around 8 am EST to connect and Jenn usually checks out around 4 pm to head to the gym but that’s about as structured as we get.

I learned early on in my career that my most productive and creative time is before the sun comes up.  (I’m writing this before 5 am)  I also know that by 2 pm on most days my brain is done for the day – mainly because I’m up at 4 and I’ve put in a good 8 hour day.  I try my best not to schedule meetings in the afternoon – but that doesn’t always happen because like any business I have customers and it’s important that I meet them where they need to be!

I know the productive times of my team and I let them work when they are in the zone and I surely don’t push them to do work when I know it will be a struggle – unless we are in an all hands on deck situation for a client.  PS – we try to avoid those moments but it happens!

Knowing your team is critical.  Knowing when they are productive is key if you want to run an efficient and effective ship.  This also includes watching for the “I need a mental health day” cues.  Everyone has a bad day or even a day when you just “can’t” for whatever reason – I just hone in on those cues and give my team the option to go home, quit early or run away from life for a few hours if that’s what they need to do.

In the end, I focus on getting GOOD work out the door – I really don’t care when that work gets done. I do care HOW it turns out.  I don’t care if someone wants to not work on Monday and would prefer to work on Sunday – I just need to know ahead of time.  I also don’t really care about the number of PTO days taken – in fact, I usually have to remind team members to take their vacation time.  Because I don’t hang PTO over their head and I only track it because I have to for HR reasons – the PTO time never gets abused.  Well, at least it hasn’t up to this point.

The flexible work schedule doesn’t work for every employee or for every business – but if you are open to trying it and seriously letting go of the corporate structure mindset – you just might be amazed at the results. Need an example – look at Microsoft – they had a 40% productivity boost when they switched to a 4 day work week.

Happy Employees = Happy Clients = Increased Revenues

The Power of Flexible Work Schedules Read More »

time blocking

Want to be more efficient? Block your Time.

Leave a Comment / Featured, Fun Stuff, Operations / By / / , , , , , , , , , ,

If I want to get something done and be efficient – it needs to be in my calendar, that\’s how I block my time.  If it’s not there it doesn’t exist.  I take my calendar to the next level and use the Time Blocking Method.

I learned this little trick over a decade ago from Chris Brogan –  – I block out 45 minutes in my calendar to do certain tasks.  For me, 45 minutes is manageable and not overwhelming.  Chris uses 20 minute blocks as an FYI.

Here’s how it works.

When I get my new planner each year – yes, I have a paper planner and I use a digital calendar for my phone – I go through the entire year and block out any major things that I know about.  Business trips, family vacations, holidays, etc.

Next, I dive into the days – it always starts with self-care.  If I don’t take care of me, there is zero chance I can take care of my clients.  Trust me on this one – it’s important.

Every day from 5-7 am I have “Me Time”.  This is critical because I’m not one of those jump out of bed and run around like a crazed woman.  I need to ease into my day.  Some days – like today, I began working at 4:30 am because I felt like writing, but most days 5-7 includes drinking my coffee, reading, meditating, exercising, journaling – whatever feels right on that day.  I rarely – I mean rarely, change this routine unless I’m traveling.

I’m a morning person – so next, I get the MOST important things on my calendar for the beginning of the day.  Usually the creative things and meetings.  I’m not a fan of afternoon meetings because my brain isn’t as sharp.  Here’s a time hack – use a calendar scheduling tools such as Calendly or ScheduleOnce – ONLY offer the times you WANT to have appointments.  I’m a bit flexible on this especially if it’s a prospect – if the ONLY time they can meet me is at 2 pm and it’s a client that fits our niche 100% I’ll meet them at 2 pm.

I also try to book days to work on my business versus in it.  Mondays are my work on Red Barn Days.  Depending on what is going on at Red Barn I may have some client phone calls or work – but I TRY my best to never schedule appointments on Mondays (or Fridays).

Tuesday-Thursdays are all hands on deck client workdays – this is when I work IN my businesses.  Fridays are flex days for me – sometimes we work a half-day – sometimes we don’t work at all.  It depends – I leave these days open and again, try not to schedule client appointments on Fridays.

The secret is to be structured AND flexible at the same time.  I don’t lose it if my time blocking has to shift – but I do try to honor it.

As for the paper planner and digital – why both?  I’m a pen on paper person – always have been, but I also need to have the efficiency and transparency of a digital calendar for business  So I keep two.  It works for me and I don’t mind keeping both current. The paper calendar allows me to write notes and it also acts like a journal and a place for me to dump ideas – my digital calendar is simply for tracking my appointments.

Hope this helps shed some light on how to be uber-efficient! Do you think being efficient is a blessing or a curse – read more here.

Want to be more efficient? Block your Time. Read More »

Social Media – How to Manage the Different Platforms

Leave a Comment / Entrepreneur, Featured, Must Read Blogs, Operations, Small Business, Uncategorized / By / / , , , , , , , , , , , , , , , , , ,

We work with a lot of small business owners – some have been in business for decades and others we’ve helped recently launch – and one of the questions we ALWAYS get asked is, “Do I really need to be on social media and what platforms should I use?” We get it, Social Media is a monster to try to understand. From figuring out the different platforms, to creating profiles, to figuring out what to post and when, it can be so overwhelming and confusing for those just starting to dabble in it or who haven’t expanded much beyond either Facebook or LinkedIn.

To answer the question above – YES, you absolutely should be on social media. BUT you don’t have to be on every platform. The key is to be on the platform that your potential buyers and current clients are on. If you market to teens and younger generations, they aren’t going to go looking for your company on LinkedIn, but they will look for you on Instagram or Snap Chat. Just like someone looking for a Realtor or CPA wouldn’t try to find someone on Twitter or Snap Chat – they would look for you on Facebook or LinkedIn. To help you out, here’s a list of the most popular social media channels and who is using them. Demographics sourced from Spredfast.

Facebook: It’s still the most popular social media network in use with over 2 Billion users and regardless of your industry, your business should have a Facebook page. You can use it to share photos, Facebook Live video, company updates, and content that your followers would find useful. You can also list what your company does, the hours you are open, your phone number, website, etc. Facebook also has some of the best analytics and advertising tools. Users range from 18 to 65+, are equally men and women, and cover all income ranges. There are 179 million users on mobile and 90 million users on desktop per month.

Instagram: Now owned by Facebook, Instagram is becoming more popular with over 800 million users. Instagram is a visual platform that’s based entirely on photo and video posts. You can’t share articles or other content easily, and no URL’s are allowed in posts. Depending on your industry, this may not be a great fit. Brands that do well are often photographers, health and fitness, real estate, clothing, shoes, beauty products, etc. The person running your account have a good eye for detail and at least basic photography skills, so the photos and videos posted to your account are high-quality. Users are primarily 18- 49 years old, more women than men, and include all income levels. This is primarily a mobile based platform.  At Red Barn we’ve recently decided to re-engage our Insta Life!  Check us out @redbarnct.  W

Twitter: This seems to be the platform that many people either love or hate – with over 317 million users. It’s great for posting quick updates, videos, photos, and links to blogs or other articles, but it certainly isn’t for everyone. You are limited to 240 characters per tweet. It’s a great tool to easily interact with other users and many companies use it to handle customer service. This may not be the best platform if you prefer more visual posts or don’t have a lot of your own content to share. If you have interesting content, Twitter is a great tool for quickly spreading the word and if a user with a lot of followers retweets you, your content could go viral. Twitter is very quid pro quo – in order to be successful, you need a mix of your own content and sharing and retweeting other interesting content. Users range in age but are skewed more to the 18-29 audience, with slightly more males using the platform than females. Users range across all incomes and surprisingly more people use Twitter on desktop vs. mobile.

Pinterest: This is another very visual platform that allows users, over 200 million, to save and share content by “pinning” them to digital bulletin boards. You can organize your content and boards by different categories. From the business perspective, the platform has special pins called Rich Pins which brands can use to add specific information to their pins, like product details and even location maps. Every pin includes an image or video. This is another platform that isn’t for everyone. Brands that work in DIY projects, fashion, exercise, beauty, photography and food usually do very well here. There are 20% more women on the platform than men, users range from 18 – 64 years old, and cover a range of income levels. There are over 70 million mobile user’s vs only 27 million desktop users per month. Like Insta – we are playing around with building up our Pinterest game – it’s a work in progress.  The goal is to drive more people back to our website.  We will keep you posted!

Snapchat: This is another mobile only platform with over 300 million users. It’s a visual platform that is known for its disappearing content. Users can send video or photos to other users or post to their public Stories (which disappear after 24 hours). Content can be saved and uploaded to other platforms, and users can now chat, message, create events, and share media content within the platform – something that previously wasn’t available. Snapchat has a ton of filter options for photos, and since the content isn’t forever, many people find less pressure to post more polished content. Only followers can see your stories, so building an audience is key to getting engagement on your content. 70% of the users are women, and users range from 13 – 34 years old. This is a mobile only app with no desktop option.

YouTube: Now owned by Google, YouTube is a video-sharing platform with over 1 Billion users where people can view, upload, rate, share and comment on content. Business often use YouTube to host their creative, visual or educational component. Your videos should be polished, although they don’t have to be professionally produced, but they shouldn’t be done with a shaky cell phone camera. You don’t even need to have your own channel to take advantage of advertising. Many businesses partner with popular YouTubers  for product placement, because these users already have engaged audiences. Users are primarily between the ages of 25 and 44. There are slightly more males using the platform than females, and traffic is evenly split between mobile and desktop.

LinkedIn: This is a much more business centric platform with over 106 million monthly users. It is hands down the best platform for professional networking. It’s a great place to promote your business, find top talent, and showcase yourself as an industry expert in your field. Posts should be much more conservative than you would share on other platforms. Many people create personal profiles to act as a digital resume since businesses will post jobs and research candidates using the platform. LinkedIn also has very specific industry groups that users can join – this is a great place for you to be since you can answer questions, share content, and be an expert and draw people to your company\’s page and website. Most users range from 18 to 64 years old, are in the $50k a year and up income range and are split almost even between men and women. People prefer to use this platform on desktop vs mobile.

If you aren’t sure if you should be on a platform, spend some time exploring it. See what other businesses are on there, if your competition is on there, and if your target clients are on there. It’s far better to be good at 2 platforms than to be mediocre or poor at 4. It’s important to stay consistent and post content that is going to bring your followers value. Wanna follow Red Barn on social media? You can find us here:

Facebook: @RedBarnConsulting

Twitter: @RedBarnCT

LinkedIn: Red Barn Consulting LLC

Instagram: @redbarnct

Pinterest: Red Barn Consulting LLC

Social Media – How to Manage the Different Platforms Read More »

Social Media – How to Manage the Different Platforms

Leave a Comment / Entrepreneur, Featured, Must Read Blogs, Operations, Small Business, Uncategorized / By / / , , , , , , , , , , , , , , , , , ,

We work with a lot of small business owners – some have been in business for decades and others we’ve helped recently launch – and one of the questions we ALWAYS get asked is, “Do I really need to be on social media and what platforms should I use?” We get it, Social Media is a monster to try to understand. From figuring out the different platforms, to creating profiles, to figuring out what to post and when, it can be so overwhelming and confusing for those just starting to dabble in it or who haven’t expanded much beyond either Facebook or LinkedIn.

To answer the question above – YES, you absolutely should be on social media. BUT you don’t have to be on every platform. The key is to be on the platform that your potential buyers and current clients are on. If you market to teens and younger generations, they aren’t going to go looking for your company on LinkedIn, but they will look for you on Instagram or Snap Chat. Just like someone looking for a Realtor or CPA wouldn’t try to find someone on Twitter or Snap Chat – they would look for you on Facebook or LinkedIn. To help you out, here’s a list of the most popular social media channels and who is using them. Demographics sourced from Spredfast.

Facebook: It’s still the most popular social media network in use with over 2 Billion users and regardless of your industry, your business should have a Facebook page. You can use it to share photos, Facebook Live video, company updates, and content that your followers would find useful. You can also list what your company does, the hours you are open, your phone number, website, etc. Facebook also has some of the best analytics and advertising tools. Users range from 18 to 65+, are equally men and women, and cover all income ranges. There are 179 million users on mobile and 90 million users on desktop per month.

Instagram: Now owned by Facebook, Instagram is becoming more popular with over 800 million users. Instagram is a visual platform that’s based entirely on photo and video posts. You can’t share articles or other content easily, and no URL’s are allowed in posts. Depending on your industry, this may not be a great fit. Brands that do well are often photographers, health and fitness, real estate, clothing, shoes, beauty products, etc. The person running your account have a good eye for detail and at least basic photography skills, so the photos and videos posted to your account are high-quality. Users are primarily 18- 49 years old, more women than men, and include all income levels. This is primarily a mobile based platform.  At Red Barn we’ve recently decided to re-engage our Insta Life!  Check us out @redbarnct.  W

Twitter: This seems to be the platform that many people either love or hate – with over 317 million users. It’s great for posting quick updates, videos, photos, and links to blogs or other articles, but it certainly isn’t for everyone. You are limited to 240 characters per tweet. It’s a great tool to easily interact with other users and many companies use it to handle customer service. This may not be the best platform if you prefer more visual posts or don’t have a lot of your own content to share. If you have interesting content, Twitter is a great tool for quickly spreading the word and if a user with a lot of followers retweets you, your content could go viral. Twitter is very quid pro quo – in order to be successful, you need a mix of your own content and sharing and retweeting other interesting content. Users range in age but are skewed more to the 18-29 audience, with slightly more males using the platform than females. Users range across all incomes and surprisingly more people use Twitter on desktop vs. mobile.

Pinterest: This is another very visual platform that allows users, over 200 million, to save and share content by “pinning” them to digital bulletin boards. You can organize your content and boards by different categories. From the business perspective, the platform has special pins called Rich Pins which brands can use to add specific information to their pins, like product details and even location maps. Every pin includes an image or video. This is another platform that isn’t for everyone. Brands that work in DIY projects, fashion, exercise, beauty, photography and food usually do very well here. There are 20% more women on the platform than men, users range from 18 – 64 years old, and cover a range of income levels. There are over 70 million mobile user’s vs only 27 million desktop users per month. Like Insta – we are playing around with building up our Pinterest game – it’s a work in progress.  The goal is to drive more people back to our website.  We will keep you posted!

Snapchat: This is another mobile only platform with over 300 million users. It’s a visual platform that is known for its disappearing content. Users can send video or photos to other users or post to their public Stories (which disappear after 24 hours). Content can be saved and uploaded to other platforms, and users can now chat, message, create events, and share media content within the platform – something that previously wasn’t available. Snapchat has a ton of filter options for photos, and since the content isn’t forever, many people find less pressure to post more polished content. Only followers can see your stories, so building an audience is key to getting engagement on your content. 70% of the users are women, and users range from 13 – 34 years old. This is a mobile only app with no desktop option.

YouTube: Now owned by Google, YouTube is a video-sharing platform with over 1 Billion users where people can view, upload, rate, share and comment on content. Business often use YouTube to host their creative, visual or educational component. Your videos should be polished, although they don’t have to be professionally produced, but they shouldn’t be done with a shaky cell phone camera. You don’t even need to have your own channel to take advantage of advertising. Many businesses partner with popular YouTubers  for product placement, because these users already have engaged audiences. Users are primarily between the ages of 25 and 44. There are slightly more males using the platform than females, and traffic is evenly split between mobile and desktop.

LinkedIn: This is a much more business centric platform with over 106 million monthly users. It is hands down the best platform for professional networking. It’s a great place to promote your business, find top talent, and showcase yourself as an industry expert in your field. Posts should be much more conservative than you would share on other platforms. Many people create personal profiles to act as a digital resume since businesses will post jobs and research candidates using the platform. LinkedIn also has very specific industry groups that users can join – this is a great place for you to be since you can answer questions, share content, and be an expert and draw people to your company\’s page and website. Most users range from 18 to 64 years old, are in the $50k a year and up income range and are split almost even between men and women. People prefer to use this platform on desktop vs mobile.

If you aren’t sure if you should be on a platform, spend some time exploring it. See what other businesses are on there, if your competition is on there, and if your target clients are on there. It’s far better to be good at 2 platforms than to be mediocre or poor at 4. It’s important to stay consistent and post content that is going to bring your followers value. Wanna follow Red Barn on social media? You can find us here:

Facebook: @RedBarnConsulting

Twitter: @RedBarnCT

LinkedIn: Red Barn Consulting LLC

Instagram: @redbarnct

Pinterest: Red Barn Consulting LLC

Social Media – How to Manage the Different Platforms Read More »